Planning a First Birthday Party Checklist — Where to Begin
Before picking up balloons or ordering the cake, take a breath and set a foundation. Your planning a first birthday party checklist should start with three simple questions:
- What is your budget?
- How many guests do you expect?
- What time of day works best for your baby?
Infants and toddlers often have a limited window of time before naps or overstimulation set in. Most families find that mid-morning or early afternoon works best. Once you've decided on timing and scope, the fun really begins.
Venue — Choosing the Right Space
One of the biggest stress-relievers in any checklist for first birthday party celebrations is selecting the right venue. At Fun Play, our birthday packages in Los Angeles offer everything from private party rooms to soft play areas that keep children safe and smiling. By celebrating in a place built for kids, you avoid cleaning the house and stressing about spills.
If you opt for a backyard party or host at home, be sure your first birthday party planning checklist includes:
- Baby-proofed space for crawlers and new walkers
- Shaded or indoor area in case of heat or rain
- Easy parking and diaper-changing facilities for guests
Invitations — Simple and Thoughtful
Your baby's first birthday party checklist should include sending invitations 3–4 weeks in advance. Digital invitations are perfect for busy parents, and they make RSVPs easier to track. Remember to include:
- Date and time
- Venue name and address
- Any specific instructions (bring socks, leave strollers outside, etc.)
- RSVP deadline
Theme and Decorations — Keep It Playful
While your little one may not remember the decor, it sets the tone for photos and mood. Whether it’s woodland animals, a rainbow theme, or classic pastel balloons, make it simple and cohesive. The first birthday party supplies checklist for decorations might include:
- Balloons and streamers
- High chair banner
- Photo wall or milestone poster
- Tablecloths and themed plates/cups
- A "one" cake topper or birthday crown
We always recommend choosing reusable or biodegradable items to keep things eco-conscious.
Entertainment — For Babies and Adults
Fun Play locations are designed to keep little guests happy and safe while giving parents peace of mind. Our colorful indoor playgrounds include slides, obstacle zones, and sensory toys perfect for ages 0–5. We also offer party packages that include a host, face painting, and toddler-friendly games.
If you're hosting at home, your first birthday party supplies checklist should include:
- A baby play area with soft mats and toys
- Calm music or a bubble machine
- A few simple toddler games (rolling balls, peekaboo blankets)
- Low tables and adult seating
Food — Simple, Healthy, and Kid-Friendly
For most babies, the cake smash is the highlight of the day. For adults and older kids, consider easy finger foods that can be eaten standing up. Keep allergens in mind and label dishes when possible. Ideas for your first birthday party checklist:
- A small smash cake just for baby
- Mini sandwiches or sliders
- Cut fruit and veggie sticks
- Juice boxes and water
- Coffee and tea for adults
At Fun Play, our birthday packages include snacks and drinks, and we can recommend trusted local bakeries for allergy-conscious cakes.
Photography — Capture the Moment
Babies grow fast. Hiring a photographer or asking a friend to help with pictures ensures you’re not stuck behind the lens. Include in your first birthday party planning checklist:
- A mini photo corner with props
- A list of key shots (cake smash, family photo, grandparents with baby)
- A backup phone charger or camera battery
Baby's Needs — Don’t Forget the Basics
Among the balloons and snacks, don’t forget your little one’s comfort. A complete baby’s first birthday party checklist includes:
- A change of clothes (maybe two!)
- Bibs and wipes for the cake smash
- Favorite toys or loveys for comfort
- A quiet area or stroller for naps
- Snacks or milk
Party Favors — Something Small and Sweet
It’s not necessary, but small take-home gifts are a nice touch. Go for simple items parents will appreciate:
- Board books
- Bubbles
- Baby-safe snacks
- Reusable stickers or crayons
We often include favor bag options in our birthday packages or connect parents with our preferred vendors.
After the Party — Thank You Notes and Memories
Even if baby can’t sign their name yet, sending a thank-you note (or email) goes a long way. Use a photo from the party and include a short message of appreciation. Your checklist for first birthday party completion might include:
- Sorting and backing up photos
- Sending thank-you notes within 2 weeks
- Storing decorations or donating extras
- Writing down milestones or funny memories from the day
How to Plan a First Birthday Party Checklist Without Losing Your Mind
Dr. Laura Jana, a pediatrician and author of Heading Home with Your Newborn, reminds parents: "Babies don’t need elaborate parties, but they thrive on love, connection, and playful interaction." That’s why our venues at Fun Play are designed to focus on the child’s experience, while giving adults a chance to relax.
If you're asking yourself how to plan a first birthday party checklist that balances fun and sanity, the answer lies in preparation, flexibility, and a little help from professionals.
Why Celebrate at Fun Play?
Our LA locations combine creativity, safety, and convenience. Every element in our space — from the padded floors to the climbing walls — is built to make little ones smile. We offer:
- Customizable birthday packages
- Safe indoor playgrounds with soft play areas
- Professional hosts to help with setup and activities
- Options for snacks, face painting, and more
- Zero cleanup for parents
Instead of juggling twenty vendors, let us take care of the setup while you focus on enjoying this once-in-a-lifetime day.
Final Thoughts: Baby's First Birthday Party Checklist, Made Easy
The first birthday is a meaningful marker, both emotionally and developmentally. It's a time to reflect, to celebrate, and to welcome your child into their second year of life with joy and laughter. With the right first birthday party checklist, you can let go of worry and embrace the fun.
And if you want a space where all of this comes together effortlessly, Fun Play is here for you. Explore our packages, schedule a tour, or give us a call — we’d love to help you plan your baby’s big day.
